ARTIFICIAL INTELLIGENCE (AI) POLICY
EduTech: Jurnal Ilmu Pendidikan dan Ilmu Sosial
1. Policy Statement
EduTech: Jurnal Ilmu Pendidikan dan Ilmu Sosial recognizes that Artificial Intelligence (AI), including generative AI tools and AI-assisted technologies, may support academic writing, language improvement, data processing, and other research-related activities. The Journal acknowledges the potential benefits of these technologies while emphasizing that their use must comply with the principles of academic integrity, transparency, accountability, originality, confidentiality, and responsible scholarly communication.
This policy establishes the requirements governing the use of AI by authors, editors, peer reviewers, and other individuals involved in the journal's publication process. Its primary purpose is to ensure that AI-assisted activities do not compromise the validity of research, the authenticity of scholarly contributions, the reliability of published information, or the fairness and confidentiality of editorial and peer-review procedures.
The use of AI does not transfer academic responsibility from humans to technology. All research submitted to or published in EduTech must reflect accountable human scholarly work.
2. Scope of the Policy
This policy applies to all manuscripts submitted to, reviewed by, accepted by, or published in EduTech: Jurnal Ilmu Pendidikan dan Ilmu Sosial. It covers, but is not limited to, the following activities:
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Academic writing, language editing, paraphrasing, and summarization.
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Literature searches, research synthesis, and the preparation of theoretical frameworks.
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Research design, instrument development, data analysis, and interpretation of findings.
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The generation, modification, or enhancement of tables, figures, illustrations, and other research materials.
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The development and analysis of educational materials, learning media, and research-related digital content.
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Editorial assessment, manuscript screening, and peer-review activities.
This policy applies to generative AI systems, AI-powered writing assistants, chatbots, automated analytical tools, image-generation systems, and other AI technologies used in preparing or evaluating scholarly manuscripts.
3. Permitted Use of AI by Authors
Authors may use AI tools for legitimate and responsible research-related purposes, provided that the use does not undermine the originality, validity, or integrity of their work.
Permitted uses may include:
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Correcting grammar, spelling, punctuation, and sentence structure.
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Improving readability, clarity, and academic language.
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Translating text, provided that the translation is carefully verified by the authors.
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Assisting with preliminary brainstorming, outlining, or organizing research ideas.
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Supporting coding, statistical procedures, data visualization, and other technical tasks when the methods and outputs are independently verified.
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Assisting with the preparation or improvement of tables, figures, and educational illustrations, subject to appropriate disclosure and applicable copyright requirements.
Authors must independently evaluate all AI-assisted outputs and ensure that the final manuscript represents a valid scholarly contribution. AI assistance must not be used to misrepresent the research process, replace necessary scholarly judgment, or conceal the actual origin of research findings.
4. Prohibited and Unethical Use of AI
The following practices are prohibited:
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Listing an AI system, chatbot, or automated tool as an author or co-author.
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Fabricating, falsifying, manipulating, or selectively misrepresenting research data, findings, citations, or evidence using AI.
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Submitting AI-generated references, quotations, statistics, or bibliographic information that have not been verified against reliable sources.
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Presenting AI-generated ideas, text, images, analyses, or other materials as original human scholarly work when such presentation is misleading or violates applicable attribution requirements.
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Using AI to produce a manuscript that lacks a genuine, verifiable scholarly contribution by the listed authors.
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Using AI to conceal plagiarism, duplicate publication, data manipulation, or other forms of research misconduct.
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Generating fabricated interview transcripts, survey responses, classroom observations, experimental results, or other empirical evidence and presenting them as authentic research data.
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Using AI-generated images, tables, or other research materials in a manner that misrepresents evidence or violates copyright, privacy, or research ethics requirements.
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Using AI to impersonate authors, reviewers, editors, research participants, or other individuals.
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Uploading confidential manuscripts, unpublished research data, personal information, or other restricted materials to external AI services without appropriate authorization and safeguards.
The editorial team may investigate suspected violations and take proportionate action in accordance with the journal's publication ethics procedures.
5. Disclosure Requirements for Authors
Authors must disclose substantive use of generative AI or AI-assisted technologies in the preparation, analysis, or presentation of a manuscript.
Substantive use includes generating or substantially rewriting academic text, developing research arguments, synthesizing literature, generating or modifying research figures, assisting with data analysis, interpreting findings, writing analytical code, or performing other tasks that materially influence the scholarly content.
Routine spelling correction, grammar checking, and basic language editing that do not materially generate or alter scholarly content generally do not require a separate disclosure.
The disclosure must identify:
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The name of the AI tool or system used.
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The purpose and nature of its use.
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The relevant section or component of the manuscript, where applicable.
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The extent of the AI contribution and the verification undertaken by the authors.
Authors should provide the tool version and the date of use when available and relevant to reproducibility.
Disclosure must be included in an appropriate section of the manuscript, such as an Acknowledgments section or a dedicated AI Use Disclosure statement. When AI materially contributes to research methods, data analysis, or the generation of results, the authors must also describe its use in the Methodology section and provide sufficient information to permit scholarly scrutiny.
6. Recommended AI Use Disclosure Statement
Authors who have used AI substantively may adapt the following statement:
Declaration of Generative AI and AI-Assisted Technologies
"During the preparation of this manuscript, the authors used [name of AI tool and version, if available] for [specific purpose and relevant manuscript section]. The authors critically reviewed, verified, and revised the AI-assisted output to ensure its accuracy, originality, and consistency with the research evidence and cited sources. The authors take full responsibility for the content of this manuscript, including the accuracy of its references, the validity of its findings, and compliance with research ethics and publication standards."
Authors must modify this statement to accurately reflect their actual use of AI. It must not be included as a declaration of use when no such use occurred.
If no substantive generative AI was used, authors may provide the following statement when requested by the journal:
Declaration of AI Use
"The authors declare that no generative AI tools were used to generate or substantially modify the scholarly content, research findings, or interpretation presented in this manuscript."
The declaration must accurately reflect the work performed. Routine spelling, grammar, or language-editing tools may be excluded from this declaration unless their use materially affected the scholarly content.
7. Accuracy, References, and Research Integrity
Authors remain fully responsible for the accuracy, completeness, originality, and scholarly validity of all material submitted to EduTech, regardless of whether AI tools were used.
Authors must verify all factual claims, quotations, citations, bibliographic details, theoretical explanations, statistical results, and interpretations produced or assisted by AI. Every cited reference must correspond to a real and accessible scholarly or otherwise appropriate source, and must genuinely support the claim for which it is cited.
AI-generated references must never be accepted without independent verification. Authors must consult original sources whenever necessary and must not cite a source solely because an AI system recommends it.
AI tools must not be used as substitutes for appropriate research methods, valid instruments, ethical data collection, sound statistical analysis, or critical scholarly judgment.
8. Protection of Research Participants and Confidential Data
Authors must ensure that the use of AI complies with applicable research ethics requirements, informed-consent obligations, privacy protections, data-protection rules, and institutional policies.
Personal data, identifiable information about research participants, confidential interview transcripts, unpublished student records, and other sensitive research materials must not be submitted to external AI systems unless the use is lawfully authorized and appropriate confidentiality and security safeguards are in place.
For educational research involving teachers, students, schools, and educational institutions, authors must take particular care to protect minors, research participants, and confidential institutional information.
AI-assisted analysis must not compromise the rights, dignity, privacy, or welfare of research participants.
9. AI Policy for Editors
Editors of EduTech must exercise independent academic judgment when assessing manuscripts and making editorial decisions. AI tools may be used for limited administrative or technical support, provided that their use does not replace editorial responsibility or compromise confidentiality.
Editors must not upload confidential manuscripts, reviewer reports, unpublished research findings, or identifying information to external AI systems unless the journal has established appropriate authorization, confidentiality, and data-protection safeguards.
Editorial decisions concerning originality, methodological quality, research ethics, suitability, and acceptance or rejection must remain the responsibility of the authorized human editor.
Editors must not rely exclusively on AI-generated assessments, automated scores, or AI-detection results to determine whether a manuscript contains misconduct or should be rejected.
10. AI Policy for Peer Reviewers
Peer reviewers must conduct their assessments independently, objectively, and confidentially.
Reviewers must not submit unpublished manuscripts, manuscript excerpts containing confidential information, research data, or editorial correspondence to public or external generative AI systems without explicit authorization and adequate safeguards approved by the journal.
AI-generated peer-review reports must not replace the reviewer's own critical assessment. Reviewers remain responsible for the accuracy, relevance, fairness, and scholarly value of their comments.
Any permitted use of AI in preparing a review must not disclose confidential material, introduce unsupported claims, compromise impartiality, or violate the journal's reviewer instructions.
Reviewers who use AI in a manner that materially assists the preparation or substantive evaluation of a review must disclose such use to the handling editor when required by the journal.
11. AI Detection and Editorial Assessment
EduTech may use appropriate screening methods, editorial assessment, reference verification, plagiarism-checking software, and other available tools to identify potential concerns involving AI-assisted content or research integrity.
AI-detection tools may produce false positives and false negatives. Therefore, an AI-detection score alone shall not constitute sufficient evidence of misconduct.
When concerns arise, the editorial team may request clarification, original research materials, verified references, research instruments, data-analysis procedures, or other reasonable supporting documentation.
Authors will be given an appropriate opportunity to respond to concerns before an adverse decision is made, subject to applicable publication ethics procedures.
The editorial team will assess each case based on the available evidence, the nature and extent of the suspected violation, the author's explanation, and the journal's established policies.
12. Copyright, Originality, and Intellectual Property
Authors are responsible for ensuring that AI-assisted text, images, tables, illustrations, and other materials comply with applicable copyright, licensing, attribution, and intellectual-property requirements.
Authors must not assume that AI-generated material is automatically free from third-party rights or suitable for unrestricted publication.
Any use of third-party materials must comply with applicable permission and attribution requirements. AI-generated or AI-modified visual materials must not be used to fabricate or misrepresent research evidence.
Authors must also ensure that their manuscripts satisfy EduTech's policies concerning originality, plagiarism, duplicate submission, and appropriate acknowledgment of sources.
13. Consequences of Policy Violations
Suspected violations of this policy will be assessed in accordance with the journal's publication ethics procedures and the seriousness of the concern.
Depending on the findings, possible actions may include:
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Requesting clarification or a corrected AI disclosure statement.
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Requesting manuscript revision, supporting documentation, or verification of research materials.
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Rejecting a manuscript when serious or unresolved concerns affect its integrity or suitability.
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Correcting a published article when a correction is appropriate.
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Retracting a published article when the evidence establishes grounds for retraction under the journal's Retraction Policy.
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Restricting future submissions or referring a matter to an appropriate institution when justified by the evidence and applicable procedures.
The journal will not impose an adverse decision solely because an AI-detection tool reports a high probability of AI-generated text. Decisions must be based on a fair and evidence-based assessment.
14. Responsibility and Accountability
The authors are collectively and individually responsible for ensuring that their submitted manuscript complies with this policy, the journal's publication ethics requirements, and applicable research standards.
AI systems cannot be credited as authors because they cannot independently assume the ethical, legal, and scholarly responsibilities required of human authors.
The corresponding author is responsible for ensuring that all co-authors are informed of the use of AI in preparing the manuscript and that all required disclosures are accurate and complete.
Submission of a manuscript to EduTech constitutes the authors' acknowledgment that they have read and agreed to comply with this policy.
15. Implementation and Periodic Review
This policy forms part of the publication ethics and editorial governance framework of EduTech: Jurnal Ilmu Pendidikan dan Ilmu Sosial.
The editorial board may review and revise this policy in response to developments in AI technology, scholarly publishing standards, research ethics, and applicable regulations.
Any substantial revision will be communicated through the journal's official website. Authors, editors, and reviewers are expected to consult the current version of the policy before participating in the journal's publication process.
EduTech: Jurnal Ilmu Pendidikan dan Ilmu Sosial is committed to responsible innovation, transparent scholarly communication, academic integrity, and the protection of the credibility of published research.